General Data Protection Regulation (GDPR) aims to give citizens more control over their data and to create a uniformity of rules that can be enforced across Europe. Here’s everything you need to know about how we manage, secure and use your data.
These are the Sustainable Recruitment Alliance’s (‘the Alliance’s’) guiding principles when it comes to data:
- We will only ask you for information if we genuinely need it
- The only times we share the information we hold is when we’re legally obliged to do so, when you’ve consented to it as part of the Alliance’s work, or we need to do so to protect our rights
- We only store information on our secure online systems if we need to do so to be able to keep in touch with you
What we collect – and why
The information we collect is:
- Your contact details – your name, email address,, organisation and position
- Any other details you provide to us so that we can publicise the work of the Alliance together: these details will be provided by you and intended to be put into the public domain, via out web site or social channels
We collect and retain this information because it enables us to:
- Send you updates on the Alliance – primarily via email
- Promote the work you are doing that aligns with the Alliance’s purpose
Where and how we store your information
We take all necessary security measures to protect our stored data, including firewalls and secure networks.
Our security measures are extremely robust. We also recommend that you ensure your internet connection is secure when you’re sharing any information with us via online channels.
We hold on to data for as long as we need it for any of the purposes that apply above – and as long as we have your permission to keep it.
If you’ve registered to receive updates from us, you will receive these until you notify us that you would like to opt out.
We never sell our database to other companies.
We will only share the information we hold with third-party organisations when we are either legally obliged to, or we have sought your consent and not doing so would detrimentally impact our work. Here’s more insight:
Our communication channels
We sometimes need to share information via our own channels – e.g. our website and social channels. This information is likely to be you signing up or sharing a case study. If there is any information you would prefer us not to share via these channels, you can let us know by emailing us at firstname.lastname@example.org
If you provide us with a testimonial, we may share this across our communication channels. If you later decide you’d like us to remove a testimonial from any external forum, please let us know via the same email address.
Controlling your information
Communications from the Alliance
If you no longer want to receive any communications from us, let us know and we’ll remove you from our database. You can email us here: email@example.com
You are welcome to request the details of the information we hold about you free of charge – get in touch with us using the email address above.
We will never change or amend your information unless instructed to do so by you, so our data should always be 100% accurate. If you need to update any aspect of this information or to provide us with additional details, let us know and we will update the information as soon as possible. You can do this by emailing firstname.lastname@example.org
Removing your details
If you ask us to delete all of the information we hold (you can do this via the email address above) we will delete this within 40 days of receiving the notification.
Amendments to this policy
If we update this policy at any point, we will share the new version on our website. It’s a good idea to check our policy from time to time so that you are always clear on how we manage and secure your data. The changes are all likely to be minor, but if we make a significant amend and we have permission to send you emails, we will get in touch with you to let you know.